Resignation Letter
A resignation Letter is a document that officially shows the end of an employee’s relationship with the company. It is a letter an employee gives to their employer notifying them that they will no longer be working for the company.
Sometimes, we may not see the need to resign after all you are leaving, no matter how formal or informal the job was, it is very necessary to render a resignation letter.
Why do you need to write a letter of resignation you need the company to know why you are resigning, this resignation may in turn serve you in an unexpected event like an accusation, you can always make reference to that company.
How to Write Your Resignation Letter
Here are steps to use when writing a Resignation letter. With this simple guide, you can easily write a polite letter to your boss for a relieve of duty.
Introduction Part
In any official letter, it goes along with the date written on it and the address of the company as well. The date aspect is very important because it has the date of your final employment date in the letter.
It is always preferable to write the date of the resignation at the top of the letter, in case of any delay you can make reference to the date. If you are writing a resignation email. If you wish to write the date in the body of the letter, you can go ahead.
Do not forget to Include the name and address of the company in the header be it email or hard copy.
When you begin your resignation letter, please keep things formal, though you are quitting, make the letter sound like it is coming from you.
You can begin with a “Dear Mr./Mrs. Depending on who you are giving the letter to. this if you are not sure of who will be handling the letter.
If you are sure it is going to your boss directly, just include their first name.
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Give your Objective
When writing a resignation letter, you need not beat around the bush, just go straight to the reason for the letter. In that case, the first paragraph should state clearly that you are leaving the organization.
If you have truly come to the conclusion of resigning, then you should state that no matter the circumstance, you have made up your mind to leave the company. If in a situation the manager tries to keep you around, then you will have to sort it out with him.
Set a Date
When you have notified the management of your leaving the company, be sure to finalize the final date of your employment. In most organizations, the standard for such notice is two weeks or more, depending on the circumstances.
Now if you have had a project you were working on with the company, you could tell the management you could stay to complete the project.
But in all note that stating the finale date is very important for some reasons. One of the reasons is to tell the management that you are truly leaving. Another reason the date is very important is to give the management time to get a replacement.
Reason for Resignation (Optional)
If you have worked in the company for some years, it is very possible that your co-workers and managers are more like a family.
You could state your reasons for leaving. If you wish for them to know the reason for your resignation, you could write them in the next portion of the letter.
But if the working relationship with your co-worker did not end on a good note, you do not really need to mention why you are resigning.
Reflex and Show Appreciation
In the resignation letter, it is important to include your appreciation, thanking the company for all they have done for you.
The part of the resignation letter is great because you will maintain that positive relationship. When expressing your appreciation, it is better to be more specific about what you are grateful for. That will let the company know that they had a good impact on your life.
Conclusion
At the end of writing all the pieces, you will need to end the resignation letter with a polite conclusion. It has to be very brief and not lengthy. In a case where you had a close relationship with your boss, you can make this part of the letter a bit personal. Just keep it formal, don’t make it look like an emotional letter.
Sign at the End of the Letter
At the end of all the writing, make sure you write your name and signature at the end of the resignation letter. With your name and signature, it confirms it is from you.
Make sure to close the letter with a closing greeting like “Sincerely” “Regards” etc. Remember the words you choose can reflect the relationship you have with the company and the employees.